We are currently seeking an organized, energetic, self-motivated, detail-oriented, and responsible Receptionist/Office Assistant whose primary duties include, but are not limited to:
Providing receptionist/office support to ensure efficient operation of the office.
Answering and directing phone calls, scheduling meetings, and supporting visitors.
Carrying out office assistant duties such as maintaining filing system, typing, copying, binding, scanning, etc.
Writing and distributing e-mails, correspondence memos, letters, faxes, and forms.
Completing operational requirements by scheduling and assigning administrative projects and expediting work results.
Exhibiting polite and professional communication via phone, e-mail, and mail.
Supporting the team by performing tasks related to organization and strong communication.
Maintaining office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.
Contributing to team effort by accomplishing related tasks as needed.
Maintaining the company’s databases.
Preparing vendor invoices for internal approval.
Ordering, verifying, and issuing Certificates of Insurance.
Preparing and submitting all insurance claim forms.
Maintaining E-ZPass tags and accounts.
Reviewing parking summonses. Preparing and submitting hearing correspondences.
Providing administrative support to the Service and Construction Departments on an as-needed basis.
Other duties as assigned.
This excellent career opportunity offers both professional and financial growth for a team player.
Top salary offerings commensurate with experience.
We provide an excellent compensation package to include full medical coverage and an employer-matched pension plan.
Desired Skills and Qualifications:
Strong customer service.
Strong attention to detail and the ability to remain organized and follow instructions.
Works well with others in a team environment.
Proven receptionist or office assistant experience.
Excellent time management skills and ability to multi-task, schedule, and prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
At least one (1) year of experience in the field or in a related area.
High School diploma or equivalent; related undergraduate education preferred.
Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat.
Please send resumes to firstname.lastname@example.org