Receptionist/Administrative Assistant

We are currently seeking an organized, energetic, self-motivated, detail-oriented, and responsible Receptionist/Office Assistant whose primary duties include, but are not limited to:

Responsibilities:

• Providing reception and office support.

• Answering and directing phone calls, scheduling meetings, and supporting visitors.

• Maintaining filing system, typing, copying, binding, scanning, etc.

• Writing and distributing e-mails, correspondence, memos, letters, faxes, and forms.

• Exhibiting polite and professional communication skills.

• Maintaining office supply inventory.

• Maintaining the company’s databases.

• Preparing vendor invoices for internal approval.

• Ordering, verifying, and issuing Certificates of Insurance.

• Maintaining E-ZPass tags and accounts.

• Reviewing parking summonses. Preparing and submitting hearing correspondences.

• Providing administrative support to the Service and Construction Departments on an as-needed basis.

• Other duties as assigned.

Desired Skills and Qualifications:

• Professional written and verbal communication skills.

• Attention to detail and the ability to remain organized.

• Ability to properly follow instructions.

• Capable of working independently and with others in a team environment.

• Receptionist and/or Administrative Assistant experience.

• Good time management skills and ability to multi-task, schedule, and prioritize work.

• One (1) year of related experience.

• High School diploma or equivalent; related undergraduate education preferred.

• Proficient using MS Word, Excel, and Adobe Acrobat

This excellent career opportunity offers both professional and financial growth for a team player.

Annual salary range of $35,000 to $50,000 contingent on experience.

We provide an excellent compensation package to include medical insurance and an employer-matched pension plan.

Please send resumes to careers@primemechanical.net